Accounting /Administrative Assistant

Accounting /Administrative Assistant

The Clarks Group

Posted 2 months ago

Accounting /Administrative Assistant

Perform a wide range of administrative and office support activities for team/or managers and supervisors to facilitate the efficient operation of the organization and the company as a whole.

Tasks and Responsibilities

  • review weekly A/P submissions to ensure that all invoices and staff reimbursements are paid accurately and in accordance with Foundation policies
  • Assist the controller with the day-to-day, monthly and year-end operations of the Accounting/ Finance Department including donation management and budget review and analysis.
  • gather and analyze information from the general ledger and from departments as needed
  • prepare ledger entries by maintaining files and records, and reconciling accounts
  • review reconciliations to ensure that they are prepared properly and follow-up on any unusual items
  • prepare payments by reconciling accounts, accruing expenses; requesting disbursements, and assigning account numbers
  • answer financial and accounting questions by researching into and interpreting data
  • maintain electronic and hard copy filing system
  • retrieve documents from filing system
  • handle requests for information and data
  • resolve administrative problems and inquiries
  • prepare written responses to routine enquiries
  • prepare and modify documents including correspondence, reports, drafts, memos and emails
  • prepare name tags, table tents and schedules for meetings
  • reserve rooms for meetings, headcounts for lunch meeting, and ordering lunch
  • record, compile, transcribe and distribute minutes of meetings
  • open, sort and distribute incoming correspondence
  • maintain and coordinate office supply inventories

 

Additional Tasks and Responsibilities

  • reconciling A/R spreadsheet with the general ledger
  • from time to time entering cash receipts (not the daily deposits)
  • posting Accounts Payable and being a backup for AP
  • Manage employee credit card applications and charges.
  • email phone bill and payroll bills to departments monthly

 

Should you have experience within these fields of expertise, please forward your resume and salary expectations directly to  casey@theclarksgroup.com   OR kathleen@theclarksgroup.com

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